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Board Secretary

Company
Digital Research Alliance of Canada
Location
Remote, anywhere in Canada
Type
Full-time
Salary Range
Interested candidates are asked to supply a statement that details salary expectations for the role.

POSITION SUMMARY

The Board Secretary is responsible for providing effective support to the Digital Research Alliance of Canada (“the Alliance”) Board of Directors, and related Board Committees, acting as a liaison/focal point between the Board and the Alliance Team. As Board Secretary of the Board of Directors, this position will report directly to the Chief Executive Officer. 

 

RESPONSIBILITIES

  • Planning and executing Board related meetings, maintaining records, developing reports and liaising with Board members and executives to guarantee that the information provided is accurate and in compliance with by-laws and regulations and good governance practices.
  • Ensuring that the secretariat function facilitates effective and efficient Board and management decision making and operations; as well as corporate information sharing and communications.
  • Leading and managing the company’s governance framework, including a diverse range of corporate, organizational, and information governance initiatives and activities.
  • Promoting and ensuring continuous improvement and execution of corporate governance best practices, protocols, and processes.
  • Ensuring that the governance practices and standards of the corporation enables the achievement of the organization’s strategic objectives.
  • Annually reviewing governance-related risks.
  • Reviewing trends and emerging best practices in corporate governance matters.
  • Oversight of Board and corporate support staff.
  • Coordinating and/or working as part of cross-functional teams, collaborating as necessary.
  • Creation and timely distribution of agendas and materials for Board and committee meetings, membership meetings, and Annual General Meetings.
  • Accurate recording and distribution of Board meeting minutes.
  • Updating, maintaining, and safe storage of the Minute Book and other legal documents.
  • Creating and maintaining up-to-date Board planning calendars and workplans outlining matters to be on the Board’s agenda over the course of a year; monitoring and follow-up for action items.
  • Maintaining a full contact list of Board members including Board member appointment dates, term of appointments and Board member biographies.
  • Maintaining an up-to-date list of members of Committees of the Board.
  • Overseeing the required registration status and the facilitation of all annual filings of required reports and information.
  • Maintaining governance policies and a systematic schedule for their review as determined by the Board.
  • Managing of external correspondence and ensuring that requests made of the Board of Directors, or relevant to the governance, are reported and responded to in a timely manner.
  • Logistics of planning Board related meetings and events.
  • Perform cross-functional and/or other duties consistent with the job classification, as assigned or requested.

 

QUALIFICATIONS

  • Knowledge normally associated with a college diploma or university degree.
  • Significant experience supporting board activities in a fast-paced corporate environment attained by a minimum of three years of work experience.
  • Ability to communicate effectively, both orally and in writing, in both of Canada’s two official languages is an asset.
  • Proficiency in digital communications.
  • Advanced knowledge/experience with Microsoft products.
  • Very strong writing, organizational, interpersonal, and time management skills.
  • Ability to manage multiple projects and meet deadlines.
  • Impeccable attention to detail.
  • Pro-active and able to work collaboratively as part of a team as well as independently.
  • Adaptability in a dynamic, complex, and fast-paced delivery environment.
  • Flexible, calm, and positive in a changing environment.
  • High degree of accuracy and attention to detail.
  • Projects a professional demeanor while providing superior customer services.
  • Punctual and reports problems promptly.
  • Excellent interpersonal and leadership skills with the ability to establish and maintain effective working relationships with the Research Community, the Alliance Team, and external stakeholders.
  • Ability to work with a culturally diverse population. 
  • Other relevant professional certifications are an asset.

 

BENEFITS / WORK PERKS

In addition to a competitive salary and a rewarding career where you can truly make a difference in the Canadian research community, we offer a comprehensive benefits package that meets the various needs of our diverse team and that spans across Canada, including:

  • Comprehensive Benefits Plan, including:
    • Health 
    • Dental
    • Long-Term Disability
    • Life Insurance
    • Flexible Spending Account
    • Wellness Spending Account
    • Mental Health Supports
  • Defined Benefit Pension Plan
  • Paid Vacation 
  • Remote Work – Flex Hours

 

Please apply here

 

The Alliance recognizes that challenges remain in achieving the full participation of equity-seeking groups (including women, Indigenous Peoples, persons with disabilities, members of visible minority/​racialized groups, and members of LGBTQ2+) in research careers and is committed to identifying and eliminating barriers that may exist within its own hiring process, programs, and practices.