ABOUT THE ALLIANCE
The Digital Research Alliance of Canada (the Alliance) serves Canadian researchers, with the objective of advancing Canada’s position as a leader in the knowledge economy on the international stage. By integrating, championing, and funding the infrastructure and activities required for advanced research computing (ARC), research data management (RDM) and research software (RS), we provide the platform for the research community to access tools and services faster than ever before.
We have an ambitious mandate — to transform how research across all academic disciplines is organized, managed, stored and used. We work with other ecosystem partners and stakeholders across the country to help provide Canadian researchers with the support they need for leading-edge research excellence, research, innovation, and advancement across all disciplines.
POSITION SUMMARY
The Project Coordinator oversees the planning, monitoring, and tracking of work against objectives, and coordinates with all parties involved to ensure deliverables are completed and submitted on time. This position will manage the overall schedule and quality control measures, and ensure effective and clear communication is achieved across the various stakeholders under the direction of the project leads, sponsors and Project Management Office. This position will work with various teams from across different institutions.
The Project Coordinator will provide coordination and support to two key Alliance initiatives when starting this role.
- The Equity, Diversity, Inclusion and Accessibility (EDIA) Initiative, which seeks to better target under-represented groups in the research community. The Alliance has proposed two workstreams to respond to this opportunity:
- i) a distinctions-based initiative focused on First Nations, Métis and Inuit communities; and
- ii) an EDIA initiative intended to address the interests of all under-represented groups.
- The Alliance Cloud Connect Pilot (ACCP) will develop a pilot single “pane of glass” or portal for researchers to access key cloud services, providing access to these services on demand and in a way that simplifies the administrative and technical challenges.
In addition, this position may also participate in other Alliance initiatives as needed. The Project Coordinator reports into the Manager, Project Management Office (PMO).
RESPONSIBILITIES
- Facilitate Collaboration: Serve as the primary point of contact fostering effective communication, coordination, and collaboration among the various stakeholders.
- Project Coordination: In collaboration with Alliance resources and stakeholders, develop project plans, ensuring objectives are clearly defined, resources are defined and allocated appropriately, and timelines are met.
- Monitor and Evaluate Progress: Track project milestones, monitor progress, coordinate metrics and KPI collection, and identify potential risks or obstacles that may impact the achievement of objectives. Implement corrective measures as needed.
- Stakeholder Engagement: Engage with internal and external stakeholders and others as required to ensure their active involvement, gather feedback, and address any concerns or issues that arise during the collaboration process.
- Documentation and Reporting: Maintain accurate and up-to-date documentation of project activities, including meeting minutes, progress reports, and deliverables. Prepare regular reports for stakeholders, leadership and the PMO to provide updates on project status.
- Quality Assurance: Ensure that all deliverables meet the agreed-upon standards and specifications. Facilitate the resolution of any quality-related issues that may arise through stakeholder engagement, and appropriate review and approval processes.
- Budget Management: Assist in the preparation and monitoring of the project budget, tracking expenditures and ensuring that financial resources are utilized effectively and within the allocated budget.
QUALIFICATIONS
- Knowledge normally associated with a bachelor’s degree in a relevant field (Computer Science, Business Administration, or other related discipline).
- Up to three years' experience working in or with the publicly funded not-for-profit and/or academic research landscape is preferred.
- 1-3 years proven experience in project coordination or project management preferably in the field of technology-driven initiatives.
- Knowledge of project management life cycle and associated tools and processes.
- Organization and time management skills with the ability to prioritize tasks and meet deadlines.
- Exceptional interpersonal and communication skills, with the ability to build effective relationships with diverse stakeholders and communicate with senior-level leaders.
- Detail-oriented with a focus on quality and accuracy in all deliverables.
- Ability to work independently and as part of a team, demonstrating flexibility and adaptability in a dynamic environment.
- Strong problem-solving and analytical skills, with the ability to identify issues and propose effective solutions.
- Ability to maintain confidentiality.
- Ability to communicate effectively, both orally and in writing, in both of Canada’s two official languages is an asset.
- Knowledge of the Canadian cloud computing and Indigenous data sovereignty landscape and familiarity with relevant policies and regulations is an asset.
NICE TO HAVES
- PMP, CAPM certification is considered an asset.
- ITIL is considered an asset.
BENEFITS / WORK PERKS
In addition to a competitive salary and a rewarding career where you can truly make a difference in the Canadian research community, we offer a comprehensive benefits package that meets the various needs of our diverse team and that spans across Canada, including:
- Comprehensive Benefits Plan, including:
- Health
- Dental
- Long-Term Disability
- Life Insurance
- Flexible Spending Account
- Wellness Spending Account
- Mental Health Supports
- Defined Benefit Pension Plan
- Paid Vacation
- Remote Work
Please apply here: Project Coordinator
The Alliance is strongly committed to equity and inclusion within the community and encourages applications from all qualified candidates, including women, members of racialized groups, people of colour, persons with disabilities, and Indigenous and 2SLGBTQIA+ identified people.